OREGON STATE BAR BUSINESS LAW SECTION
EXECUTIVE COMMITTEE EXPENSE REIMBURSEMENT POLICY

1. Reimbursable Expenses
In general, expenses are not reimbursable by the Business Law Section of the Oregon State Bar unless approved in advance by the Section's Executive Committee. However, the following constitute approved, reimbursable expenses (without need of specific prior approval or other action by the Executive Committee) in connection with attendance at an Executive Committee meeting or other official Section business:

1.1 Automobile Expenses. Automobile expenses will be reimbursed, at the standard mileage rate per mile then established by the IRS pursuant to Treas. Reg. §1.274-5(j)(2), to any member who uses his or her automobile to attend an executive committee meeting outside of the area in which the member is resident. For example, an executive committee member who practices outside of the Portland Metro area is entitled to a mileage reimbursement for automobile travel to attend an executive committee meeting in Portland, and a member from the Portland Metro area is entitled to a mileage reimbursement for automobile travel to attend an executive committee meeting outside of the Portland Metro area.

1.2 Lodging. Lodging expenses will be reimbursed, for the actual cost incurred up to but not exceeding $100, to any member who incurs an expense for overnight lodging in connection with attendance at an executive committee meeting outside of the area in which the member is resident. A member may incur a lodging expense greater than $100, but the Section will only reimburse the member for $100 of the expense, with the excess borne by the member.

1.3 Food and Beverage (Meals and Incidental Expenses). Food, beverage and incidental expenses are generally not reimbursable. However, if a member hosts an executive committee meeting or a regional membership outreach meeting, the reasonable costs of providing food and beverages (other than alcoholic beverages) for the meeting are reimbursable expenses.

2. Process
To obtain reimbursement for approved expenses, use the form entitled "Section Expense Reimbursement Report." The current version, as of the date of the adoption of this policy, is marked "Rev. 1/02" at the lower right corner and is available either online at http://www.osbar.org/2practice/rulesregs/forms/ExpenseSection.pdf or from the Section Treasurer. Fill out the top three sections completely. Do not fill out the "Accounting Distribution" and "Approval Signatures" portions of the form. Sign and date the form, attach receipts (credit card receipts alone are not sufficient and must be accompanied by an itemized receipt or other statement issued by the payee) and submit same to the Section Treasurer. If the form is submitted by fax, please be sure that the receipts will be legible.